How to Schedule Meetings Like a Pro Using Boomerang

Published on October 21, 2013

Have you heard of Boomerang?

No, not the Australian aerofoil - the calendar scheduling tool! (But we find it just as fun.)

Boomerang is a smart gmail-based calendar tool designed for scheduling meetings between multiple people with multiple different schedules. It reduces the complicated "well, when are you free?" conversations to a simple 1-click response.

The beauty of this scheduling tool is that:

  1. It's free
  2. It operates right within your email inbox
  3. It is beautifully integrated with gmail

Say you want to schedule a lunch meeting. You open up Boomerang, which is linked directly to your Google calendar. Your commitments are visually blocked off as "busy", leaving the white space for places to schedule your potential meeting. You select three (or so) good time options for the meeting, and then send it off to your members.

The members will then receive one of two scheduling options.

The first lists a description of the event, and a calendar representation of your proposed times. The members can then select one or more times that work for them, and you will get instant feedback on what they have chosen.

The second option involves two lists. The first list provides the dates you've chosen, along with options for the recipients to indicate "Yes, No, or Maybe."

As each recipient replies, real-time updates are provided to each recipient right within the email, with green indicating a "yes", yellow a "maybe", and red a "no:"

Boomerang Real Time Calendar Scheduling

When everyone has replied and you can pick the best time to meet, you can pick the event time and place within Boomerang, and it will then send out a calendar invite to everyone.

It's really as easy as that.

Click here to try it out!

Questions? Shoot us an e-mail or give us a call, and we'll be happy to help.